Conference Applications
The South African Medical Research Council (SAMRC) seeks applications for funding to host national and international conferences, including summits and symposia. The theme of the conference should be aligned to the vision and mission of the SAMRC. Training events, such as summer schools, with a focus on health research will also be considered.
Funding caps
The maximum funding that may be requested is R200,000 for international conferences and R100,000 for national conferences. The evaluation committee reserves the right to award a reduced amount at its discretion, which may be lower than the amount requested. International conferences are defined as those that include a substantial number of participants, including invited speakers, from outside South Africa.
Eligibility
South African Higher Education Institutions (HEI), science councils or other non-profit organisations whose core business is conducting medical/health research, and health-related associations are eligible to apply for funding. In an effort to broaden support and provide opportunities for a wider range of conferences, those held annually and funded in the previous year will be eligible for SAMRC funding only once every two years, subject to meeting the qualifying criteria.
The proposed conference must have medical/health research as its central theme and be hosted at a venue in South Africa.
Conference Funding Applications must contain the following information:
- Details of the conference/summit/symposium/:
- Date(s) for the meeting
- Conference programme and speakers
- Proposed participants
- Proposed number of attendees, broken down by local and international attendees.
- Expected conference outcomes.
- Narrative on how this conference will support the MRC’s mission and significance to South Africa.
- Budget template (available for downloading and uploading in the online form).
- List all potential and confirmed sources of funding including the proposed SAMRC funding that you wish to apply for. Mention any applications submitted to other organisations to fund this conference and the status of those applications (denied, pending, or funded). If pending or funded, indicate the Rand amount requested. Participant conference fees must be included as revenue.
- Document all planned expenditures by budget categories (e.g., personnel, supplies, travel, marketing/promotional, speaker fees, meals, facility rental, etc.).
- Preference for funding will be given to applicants whose entities are at least 51% black-owned or 51% black women-owned. (B-BBEE Certificate or Affidavit must be submitted).
Please note that the SAMRC funds may not be used to pay for equipment, capital expenses, computers, gifts, prizes, cash awards, entertainment, alcohol, lobbying activities, and proposal development.
All applications will be evaluated against the following criteria:
- Responsiveness to the RFA (timely submission, eligibility, completeness etc.)
- Relevance to SAMRC’s mission
- Level of direct impact on health research and/or health.
- Available/current conference information (e.g., agenda, topics, speakers, marketing and organisational plans, budget, etc.)
For both local and international conferences, applications must be submitted a minimum of 6 months prior to the conference. For example, conferences taking place during or after July must apply by the previous December and conferences taking place prior to July must apply by the previous July.
The recipient institution must provide the SAMRC with a report describing the outcomes of the conference. The report is due within three (3) months of the end date of the conference and should include details such as:
- The number of conference attendees
- A financial report showing all sources and amounts of project funding along with expenditure detail for the SAMRC funds
- Copies of all conference promotional materials
- Details on how the SAMRC was acknowledged as a sponsor
- Any additional information that helps document the success of the conference and its value to the SAMRC’s mission.